CITY COUNCIL

City Council > Council Minutes > May 12, 2003

A REGULAR MEETING OF THE WEYBURN CITY COUNCIL
HELD IN THE COUNCIL CHAMBERS
AT 6:00 P.M., MONDAY, MAY 12, 2003

Present were: Mayor Schlosser and Councillors Button, Hamm, Kalman, Michel, Rudachyk, City Manager Smith, Director of Finance Michaud, Engineering Assistant Frank, and City Clerk Rommann.

RES. NO. 2003 - 207
Moved by Councillor Button and seconded by Councillor Michel that the minutes of the Regular Council meeting held April 28, 2003 and the Special Council meeting held May 5, 2003, be approved as received.

Carried Unanimously.

RES. NO. 2003 - 208
Moved by Councillor Rudachyk and seconded by Councillor Hamm that the following items be added to the agenda:

  • 2(e) - Correspondence from Jim Laing re donation towards Tom Laing Park.
  • 2(f) - Correspondence from Hazco re alternate sites for industrial landfill.
  • 3(d) - Public Library Board report - Councillor Button
  • 8(e) - Minor Ball request for exemption from Sunday Morning Sport Bylaw.
  • 8(f) - Girls Minor Ball request for exemption from Sunday Morning Sport Bylaw.
  • 8(g) - Kinsmen Club request for approval of a Community Event Permit.

Carried Unanimously.

ORIGINAL COMMUNICATIONS, DELEGATIONS & PETITIONS:

SCHOOL DIVISION #97
The Weyburn School Division No. 97 advised they have set their 2003 mill rate at 20.0 mills, which is a 1.5 mill increase over last year, resulting in approximately a 8% increase in taxation.

SCHOOL DIVISION #84
The Weyburn Roman Catholic Separate School Division No. 84 advised they have set their 2003 mill rate at 18.5 mills, which is the same as last year.

SUMA
Saskatchewan Urban Municipalities Association provided a schedule of their Spring Regional Meetings. Mayor Schlosser noted the meeting for the south east region is scheduled for Monday, June 9
th in Indian Head, and any member of Council wishing to attend is asked to advise the City Clerk.

HIGHWAYS
In response to the City’s request regarding the Weyburn Hillcrest Cemetery approach and existing service road, Saskatchewan Highways and Transportation agreed to convert the existing service road to a gravel surface as a condition of the City accepting responsibility for the existing roadway.

JIM LAING
Correspondence from Jim Laing provided a donation to the City of $10,000 from the Laing family to go towards improvements at Tom Laing Park.

HAZCO
Correspondence from Hazco Environmental Services Ltd. in response to City Council’s options for an industrial landfill, advised they are not interested in developing a site on the south side of our existing landfill, and would continue to search for other suitable sites outside of the City limits.

REPORTS OF COMMITTEES AND BOARDS:

Reports on the following Committee and Board meetings were presented and copies of the minutes are filed in the City Clerk’s office:

(a) Clean-Up Committee - Councillor Button

(b) Weyburn Agricultural Society - Councillor Michel

(c) Environmental Resource Committee - Councillor Button

(d) Public Library Board - Councillor Button

EXECUTIVE REPORTS:

The following Executive Reports were presented and are on file in the City Clerk’s office:

(a) Building Department report for April

(b) Tax Collection Comparison as at April 30, 2003

(c) Fire Department report for April

(d) Leisure Services Department report for April

(e) Works and Parks Department report for April

MOTIONS:

RES. NO. 2003 - 209
Moved by Councillor Rudachyk and seconded by Councillor Michel that the purchases in the amount of $733,339.27 (including $136,298.22 quick pays) dated May 12, 2003 be passed for payment.

Carried Unanimously.

RES. NO. 2003 - 210
Moved by Councillor Rudachyk and seconded by Councillor Michel that Progress Payment No. 1 as prepared by Engineering Assistant Frank in the amount of $3,803.85 for the 2003 contract for Highway #39 auxiliary lanes, excavation and embankment, culverts and storm sewer leads, concrete curbing, new asphalt pavement and recapping of existing pavement, be approved for payment to ASL Paving, 2400 First Avenue, Regina, Saskatchewan, S4E 8G6.

Carried Unanimously.

RES. NO. 2003 - 211
Moved by Councillor Kalman and seconded by Councillor Button that Progress Payment No. 3 as prepared by Engineering Assistant Frank in the amount of $112,792.03 for the construction of storm sewer, sanitary sewer and watermain replacement, be approved for payment to Mi-Sask Industries Ltd., 703 - 50th Street East, Saskatoon, Saskatchewan, S7K 6L2.

Carried Unanimously.

INTRODUCTION OF BYLAWS:

MILL RATE BYLAW
City Manager Smith presented Bylaw No. 2003-3001 to the meeting which sets the rates of taxation for the year 2003 for the City of Weyburn, the Weyburn School Division No. 97, and the Weyburn Roman Catholic Separate School Division No. 84.

City Manager Smith gave a power point presentation showing the impact on an average household as a result of the 1.25% increase in the municipal portion of the taxes and the 8% increase in the public school portion of the taxes.

RES. NO. 2003 - 212
Moved by Councillor Hamm and seconded by Councillor Button that Bylaw No. 2003-3001 to fix the rates of taxation in the City of Weyburn for the year 2003, be read a first time.

Carried Unanimously.

RES. NO. 2003 - 213
Moved by Councillor Hamm and seconded by Councillor Button that Bylaw No. 2003-3001 to fix the rates of taxation in the City of Weyburn for the year 2003, be read a second time.

Carried Unanimously.

RES. NO. 2003 - 214
Moved by Councillor Hamm and seconded by Councillor Button that referral of Bylaw No. 2003-3001 to Council in Committee of the Whole for discussion purposes be waived.

Carried Unanimously.

RES. NO. 2003 - 215
Moved by Councillor Hamm and seconded by Councillor Button that Bylaw No. 2003-3001 to fix the rates of taxation in the City of Weyburn for the year 2003, be given three readings at this meeting.

Carried Unanimously.

RES. NO. 2003 - 216
Moved by Councillor Hamm and seconded by Councillor Button that Bylaw No. 2003-3001 to fix the rates of taxation in the City of Weyburn for the year 2003, be read a third time and passed.

Carried Unanimously.

TRAFFIC BYLAW AMENDMENT
City Manager Smith presented Bylaw No. 2003-3002 to the meeting which is an amendment to our Traffic Bylaw. City Manager Smith noted this Traffic Bylaw Amendment provides for a change in the location of the stop signs on the Highway No. 39 service road adjacent New City Gardens as well as adding additional stop signs in the area, and also provides for no truck parking on the north side of 1st Avenue N.W. from Alexander Street to 29 meters east.

RES. NO. 2003 - 217
Moved by Councillor Button and seconded by Councillor Hamm that Bylaw No. 2003-3002 to amend Traffic Bylaw No. 99-2014, be read a first time.

Carried Unanimously.

RES. NO. 2003 - 218
Moved by Councillor Button and seconded by Councillor Hamm that Bylaw No. 2003-3002 to amend Traffic Bylaw No. 99-2014, be read a second time.

Carried Unanimously.

RES. NO. 2003 - 219
Moved by Councillor Button and seconded by Councillor Hamm that referral of Bylaw No. 2003-3002 to Council in Committee of the Whole for discussion purposes be waived.

Carried Unanimously.

RES. NO. 2003 - 220
Moved by Councillor Button and seconded by Councillor Hamm that Bylaw No. 2003-3002 to amend Traffic Bylaw No. 99-2014, be given three readings at this meeting.

Carried Unanimously.

RES. NO. 2003 - 221
Moved by Councillor Button and seconded by Councillor Hamm that Bylaw No. 2003-3002 to amend Traffic Bylaw No. 99-2014, be read a third time and passed.

Carried Unanimously.

UNFINISHED BUSINESS:

There was no unfinished business.

NEW BUSINESS:

SEREDA
The South East Regional Economic Development Authority provided information on membership in the South East REDA, advising the cost of the City’s membership for the year ending March 31, 2004, is $600.

RES. NO. 2003 - 222
Moved by Councillor Hamm and seconded by Councillor Button that the City of Weyburn renew their membership in the South East Regional Economic Development Authority for the year ending March 31, 2004 at the membership fee of $600.

Carried Unanimously.

MOTOCROSS ASSOC.
The Weyburn Motocross Association Inc. advised they will be holding their annual motocross race on May 25, 2003, and inquired if they could once again have the use of City equipment operated by volunteer City staff to assist them in preparing the track and moving bleachers for their annual motocross race.

RES. NO. 2003 - 223
Moved by Councillor Michel and seconded by Councillor Rudachyk that authorization be given for the use of City equipment operated by volunteer City operators to assist the Weyburn Motocross Association in preparing the track at the Moffat Pit area and moving bleachers for their annual motocross race on Sunday, May 25, 2003.

Carried Unanimously.

ROTARY POLKAFEST
he Rotary Polkafest Committee advised their annual Polkafest will be held at the Weyburn Curling Rink on Saturday, June 7, 2003, and they requested City Council’s approval of a Community Event Permit to operate a beverage area during the Polkafest.

RES. NO. 2003 - 224
Moved by Councillor Michel and seconded by Councillor Rudachyk that this Council approve the issuance of a Community Event Permit under the Alcohol Control Act to the Rotary Club of Weyburn to sell beverage alcohol in the Weyburn Curling Club on Saturday, June 7, 2003, from 1:00 p.m. to 12:00 midnight, in conjunction with the Annual Rotary Polkafest.

Carried Unanimously.

SLO-PITCH EVENT
The Weyburn Co-ed Slo-pitch League advised their annual tournament will be held at Clark Park the weekend of May 30th to June 1st, and they requested City Council’s approval of a Community Event Permit to operate a beer gardens at their tournament.

RES. NO. 2003 - 225
Moved by Councillor Button and seconded by Councillor Hamm that this Council approve the issuance of a Community Event Permit under the Alcohol Control Act to the Weyburn Co-ed Slo-Pitch League to operate a beer gardens in Clark Park on the following dates in conjunction with their Annual Tournament:

Friday, May 30, 2003 6:00 p.m. to 2:00 a.m.
Saturday, May 31, 2003 11:00 a.m. to 11:00 p.m.
Sunday, June 1, 2003 12:00 p.m. to 10:00 p.m.

Carried Unanimously.

MINOR BALL
Weyburn Minor Ball advised their Annual Spring Classic Ball Tournament, which incorporates three Divisions of Minor Ball ages 9 to 15, will be held the weekend of May 23rd, and requested exemption of the Sunday Morning Sport Bylaw on Sunday, May 25, 2003, to accommodate this tournament. Minor Ball advised their Annual Spring Classic Ball Tournament is held each year the weekend after the May long weekend, and asked for Council’s consideration to approve this tournament as an annual exemption to the Sunday Morning Sport Bylaw.

RES. NO. 2003 - 226
Moved by Councillor Kalman and seconded by Councillor Button that the request of Weyburn Minor Ball for exemption from Sunday Morning Sport Bylaw No. 88-1712 be approved for Sunday, May 25, 2003, to accommodate their Annual Spring Classic Ball Tournament to be held in Jubilee Park, and further than annual exemption is hereby approved for the Weyburn Minor Ball Annual Spring Classic which is held each year the weekend following the May long weekend.

Carried Unanimously.

GIRLS MINOR SOFTBALL
Weyburn Girls Minor Softball requested exemption from the Sunday Morning Sport Bylaw to accommodate three separate tournaments being hosted by the Bantam, Squirt, and Pee Wee Divisions.

RES. NO. 2003 - 227
Moved by Councillor Button and seconded by Councillor Kalman that the request of Girls Minor Softball for exemption from Sunday Morning Sport Bylaw No. 88-1712 be approved for the following dates to accommodate annual tournaments in Jubilee Park:

Bantam Division Sunday, June 8, 2003
Squirt Division Sunday, June 15, 2003
Pee Wee Division Sunday, June 2, 2003

Carried Unanimously.

KINSMEN CLUB
A verbal request was received from the Kinsmen Club of Weyburn for Council’s approval of a Community Event Permit to sell beverage alcohol in the Weyburn Curling Rink during their Annual Spring Fling on Saturday, June 14, 2003.

RES. NO. 2003 - 228
Moved by Councillor Michel and seconded by Councillor Rudachyk that this Council approve the issuance of a Community Event Permit under the Alcohol and Gaming Regulations Act to the Weyburn Kinsmen Club to sell beverage alcohol in the Weyburn Curling Rink on Saturday, June 14, 2003, from 8:00 p.m. to 2:00 a.m., in conjunction with their Annual Spring Fling.

Carried Unanimously.

INQUIRIES AND ANNOUNCEMENTS:

GOVT. RD. WORK
Mayor Schlosser advised construction of a new sanitary sewer main on Government Road from Coteau Avenue N. to 1st Avenue N. will cause a disruption of traffic for the next couple of months.

MAYORS/MANAGERS
Mayor Schlosser advised the City of Weyburn will be hosting the Saskatchewan City Mayors and Managers meeting on May 14 to 16, 2003.

BARKING DOGS
City Manager Smith advised he had received a barking dog complaint, and advised residents that the Weyburn Humane Society are contracted by the City for animal control, and complaints in this regard should be referred to the Weyburn Humane Society.

ROYAL BANK CUP BID
Councillor Rudachyk reported the Royal Bank Cup Bid Committee will be meeting with the Canadian Hockey Association on Sunday as the next step in our bid to host the 2005 Royal Bank Cup.

At 7:05 p.m. Mayor Schlosser moved the meeting adjourn.


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CITY OF WEYBURN
P.O. Box 370
157 3rd Street N.E.
Weyburn, SK, Canada
S4H 2K6

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